Page 4 - MGMG Jan-June 2020 Final

The Department of Personnel and Training (DoPT), in its most important function as the nodal
authority, acts as a formulator of policy ensuring certain accepted standards and norms, as laid down by
it, are followed by all the Ministries and Departments. It has issued guidelines for benefit of all the
Ministries and Departments, and it monitors the implementation of the same. It also advises all
organizations of the Central Government on the issues related to personnel management. DoPT
entrusted the National Informatics Centre (NIC) to design, develop, roll out and maintain the e-HRMS
application.

Key Features

• Single source of truth: The application serves as a single source of employee authentic data and is
comprised of the record of complete employee service data during the employee’s tenure, right
from joining to retiring.

• Robust rule engine: The application has been meticulously designed with the rules and policies
laid down by DoPT, governing all HR related services availed by the employees. The rule engine
serves as the backbone of the application.

• Workflow based approval: The path for approval process can be customized by each department
according to organization’s structure and hierarchy. Various routes/ paths of approval can be set
based on conditions and services.

• Dashboards: These provide a comprehensive idea about the breakup of an organization based on
parameters such as gender, cadre, salary group, pendency of various applications and rollout
status of an application. Users may further drill down to identify bottlenecks and existing issues.

• Alerts/ Notifications: The system has a provision for alerts/ notifications for employees so that
they can check the status of their service applications, and find out that with whom they are
pending. The approvers also receive alerts for applications pending at their end.

• Integration with other applications: The application integrates with Eternal applications via web
services. Integration with the Public Financial Management System (PFMS) has already been
completed, and the application also integrates with Bhavishya and Smart Performance Appraisal
Report Recording Online Window (SPARROW) system.

• Email and SMS services: E-mail and SMS services have also been provided, in addition to alerts
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