Page 14 - MGMG Jan-June 2020 Final

Implementation Methodology

The application has already been implemented in DoPT, and is being used by their employees. A set of
standard procedures have been put in place so as to ensure that the entire process of roll-out is seamless
and hassle-free.
Following steps are being undertaken for the roll-out of the application:
• Nodal officer who shall be responsible for coordinating the entire process of implementation
shall be identified from each Ministry/ Department.
• Roll-out managers shall be appointed, trained and deployed at the premises of organizations for
handholding support.
• Organizations are registered on the e-HRMS platform; separate instances are created for each
organization.
• The existing service books are handed by respective admins for scanning.
• Latest employee information which is required for decision-making shall be entered into the
system.
• Scanned service books are uploaded for employee's legacy data.
• The employee information shall be shown to the employees for self-verification.
• After employee verification, the information shall be shown to administration division for
approval.
• Service workflows are taken from the administration office, discussed and entered into the system
for various services of e-HRMS.
• All employees with approved service books (legacy data) can use e-HRMS services such as
personal information, LTC, leave, advances and tour on a day-to-day basis.
• Service books shall get updated automatically.
• e-signed pdf for each online service shall also be stored automatically.

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